Data Location Map

This module analyzes your real-life data and provides recommendations on where you can store it. This module works with the five different categories of data:

1. employee

2. profile

3. transaction

4. payment

5. health

The module identifies the category of data and allows you to find out in what countries you can store this data not to violate the local regulations and data storage requirements.

1. To start work with the module, on the Recommendations page, locate the Data Location Map block and click Continue. The Data Location Map module loads, as follows:

   

2. On the opened page, click Upload Data.

3. Select the JSON data with the sample of production data for checking and upload the file. The module will load and analyze this data. Once completed, it will define the data category and indicate this in the corresponding box.

4. In the Category of your data box, you can select another category if the detected category is not correct.

5. Navigate through the list of records to view the aggregated number of records that pertain to a specific country:

   

6. In the Select preferred countries block, select the preferred countries for storing this regulated data. In the Country preferences box, you can select multiple countries in which you would like to store your regulated data. You can reorder the preferred countries by dragging them across the list of selected countries.

   

7. Additionally, you can adjust the optimization weights for the regulated data records between the origin country and preferred countries. In this situation, the recommendation module will give a preference to the origin country or preferred countries depending on the weights you set. So the module will re-analyze your data and identify records that can be stored in a specific country if the neighboring countries tolerate this and records that can be stored only in the origin country. The distribution of records will depends on the weights you set. The table with records will be recalculated and aggregated according to the weights. After adjusting weights, you may notice the lines that indicate countries from which regulated data can be stored in the preferred countries.

Configuring custom data residency rules

In addition, to the weights and preferred countries, you can configure custom data residency rules.

You can manage the data residency rules, as follows:

• create new rules

• edit the existing rules

• delete the no longer needed rules

Creating new data residency rules

1. In the Configure custom data residency rules block, click the Plus icon.

   

2. A new rule is created. Click the down arrow icon to expand it.

   

3. Within the rule, select the country which you want to create a custom data residency rule for.

4. Select the rule type from the following variants:

   • NO_RULE - no custom data residency rule is applied.

   • NO_RESTRICTION - no restrictions are imposed on the storage of regulated country.

   • STAY_IN_COUNTRY - regulated data can be stored only in the origin country and cannot leave it.

   • ALLOWED_COUNTRIES_ONLY - regulated data can be stored only in the allowed countries.

   • COPY_IN_COUNTRY - regulated data can be copied from the origin country to another country.

5. In the Allowed Country List box, select the countries allowed for processing the regulated data, as follows:

   • All Countries

   • EU Allowed

   • G20

   • EU

   • G7

6. In the Included in Allowed Countries List box, select the countries that are included into the list of allowed countries, as follows:

   • All Countries

   • EU Allowed

   • G20

   • EU

   • G7

Editing the custom data residency rule

Once you have configured multiple custom data residency rules, you may need to make some minor modifications in the current rules.

1. On the list with rules, locate the one which you want to modify.

   

2. Click the down arrow icon, to expand the details of the rule.

   

3. Make the appropriate adjustments in the configuration of the custom data residency rule.

Verifying the custom data residency rules

By using the tabs you can check how the data residency rule is applied to your dataset.

Let's take a look at the following example:

We configure a rule for keeping regulated data in United States instead of using the preferred country set as Germany. By using the rule difference selector, you can track the following:

• Before Change - prior location for storing regulated data before applying the rule.

• Difference in Data Locations - switch of locations for storing regulated data when applying the rule.

• After Change - target location for storing regulated data after applying the rule.

Once you select the Before Change option, on the map you can see how the regulated data is transferred from the United States to Germany for storing according to the global list of preferred countries.

Once you select the Difference in Data Locations option, on the map you can see that the regulated data should be transferred back to the United States from Germany according to the configured custom data residency rule.

Once you select the After Change option, on the map you can see that the regulated data stays in the United States according to the configured custom data residency rule.

Deleting the custom data residency rule

1. On the list with rules, locate the one which you want to delete.

   

2. Click the down arrow icon, to expand the details of the rule.

   

3. Click the Delete icon.

The system will reset the applied custom data residency rule on the data location map.